Hello Potential Volunteer!
We are excited that you are applying for a volunteer position at OPEN SV. Becoming a Volunteer at OPEN SV, we hope you will get a unique chance to practice, refine, and enhance your professional skills in a safe environment that will further your career.
If you are applying for a leadership position, we expect you to submit a plan and execute it. Please review the Volunteer Policy and the OPEN SV 24-25 Operating Framework before you decide to apply.
Volunteer Positions
These roles are designed to accommodate flexible volunteer hours. Functional roles typically require 3 to 4 hours per week, while event-based roles usually demand concentrated effort around the event. To support OPEN Silicon Valley volunteers, we have hired dedicated staff who can assist volunteers in completing their action items. OPEN truly appreciates the commitment of its volunteers, recognizing their varied schedules and commitments.
Are you looking for an opportunity to contribute, grow, and make a real impact? We invite you to become a vital part of our dynamic organization. Explore the diverse teams showcased on our Executive Team page and find where you can best apply your skills and passions.
How to Apply:
In the form, mention the specific team you're interested in joining.
Don't miss this opportunity to be part of something special. Apply today and let us know how you can make a difference in our team. We can't wait to hear from you!
Responsibilities:
● Oversee the invoicing and timely collection of sponsorship receivables.
● Conduct monthly updates for sponsorship accounts and collaborate with marketing to enhance sponsorship promotion.
● Establish and maintain precise financial records for sponsorship agreements.
● Implement process enhancements in sponsorship accounting/reporting and maintain clear financial procedures and documentation.
Qualification:
● Preferred degree in Finance or related field with at least 2 years in accounting or finance, with a preference for sponsorship accounting.
Note: This role is designed to accommodate flexible volunteer hours, typically ranging from 3 to 4 hours per week.
Responsibilities:
● Manage daily accounting operations: accounts payable/receivable, payroll, and bank reconciliations.
● Ensure accuracy and compliance in financial records and reporting.
● Manage tax filings, regulatory compliance, and grant funding requirements.
● Prepare financial statements on a monthly, quarterly, and annual basis.
Qualification:
● Bachelor’s degree in Accounting or related field with proficiency in accounting software and knowledge of non-profit accounting regulations.
Note: This role is designed to accommodate flexible volunteer hours, typically ranging from 3 to 4 hours per week.
Join OPEN Silicon Valley as a Registration Volunteer and contribute to creating a seamless experience for our guests. This flexible opportunity requires qualifications that include excellent communication skills, attention to detail, and a willingness to learn.
Responsibilities:
- As a Registration Volunteer, you'll be responsible for assisting with the setup and organization of registration materials, managing registration types accurately, providing necessary support and guidance to attendees during the registration process, and promptly addressing any registration-related issues that may arise.
- Your role includes efficiently operating badge printing equipment, ensuring badges are printed promptly, assisting guests with retrieving their printed badges and collaborating closely with the team to troubleshoot and resolve any printing issues to maintain a smooth registration process.
- Welcoming guests with warmth and professionalism, you'll guide them upon their arrival, provide detailed information about the event schedule and venue layout, and offer assistance with any inquiries or concerns they may have, ensuring their experience is both informative and enjoyable.
- Maintaining open and effective communication with the Registration Team, you'll stay informed about updates or changes, address attendee inquiries and concerns courteously, and promptly report any issues or challenges to the team for resolution, ensuring seamless coordination and execution of event logistics.
Note: Working hours are flexible, with concentrated effort required around the event date. Time Commitment is 2 hours/week for pre-event training. The next main event is scheduled for June 1, 2024, from 7 am to 4 pm.
As Head of Charter Members Community of our dynamic team, you will be instrumental in enhancing the overall experience and satisfaction of our charter members. This position is centered around fostering a vibrant, engaging community environment, directly contributing to the growth and success of OPEN SV.
- Enhanced Communication and Engagement: Develop and implement a comprehensive communication strategy to keep charter members informed, engaged, and connected. This includes managing newsletters, updates, and announcements, and ensuring members are up-to-date on community news, events, and opportunities.
- Personalized Member Relations: Serve as the primary point of contact for charter members, offering personalized support and building strong, meaningful relationships. Understand and address their needs and feedback, facilitating a positive and inclusive community experience.
- Strategic Community Building: Organize and execute strategic initiatives to foster a sense of belonging and active participation among charter members. This involves coordinating networking events, interactive workshops, and member-exclusive programs that enhance the value of their membership.
- Feedback Collection and Integration: Establish effective channels for collecting and analyzing member feedback. Use insights gained to continuously improve communication strategies, member benefits, and community engagement efforts, ensuring the charter members' experience is at the forefront of our priorities.
Note: This role accommodates flexible volunteer hours, typically requiring a commitment of 3 to 4 hours per week. Ideal for those passionate about community building, leadership, and innovation, offering the opportunity to make an impact within a leading professional network.
Job Purpose:
The Chief of Staff will play a critical role in managing the programs and projects of OPEN Silicon Valley and interface with its sister chapters based in the US, Pakistan, and other countries. The successful candidate will lead various OPEN Silicon Valley initiatives, work closely with the executive volunteer team, and be responsible for enhancing the executive team's effectiveness by providing information management support.
Key Responsibilities:
- Strategic Planning Support:
- Assist the President and other executive team heads in developing organizational goals and strategic plans.
- Facilitate alignment between various teams and ensure strategic initiatives are communicated effectively.
- Executive Support:
- Act as a Liaison for the President during meetings and engagements.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the President.
- Manage the executive team schedule, ensuring that priorities are met, and logistics are handled efficiently by the chief of staff’s team.
- Overseeing all marketing activities and providing support to the Marketing team.
- Project Management:
- Oversee and coordinate major projects, events, or initiatives, ensuring timely completion and alignment with organization goals.
- Provide oversight and guidance to projects of high importance.
- Operations Management:
- Evaluate and enhance internal operations and policies.
- Ensure all staff issues are addressed properly, efficiently, and judiciously, and keep track of progress until resolved.
- Recruiting and managing paid 4x staff in Pakistan.
- Communication and Representation:
- Serve as a liaison between staff, executives, senior leaders, and the President, communicating needs and concerns so they can be addressed.
- Assist the executive team in communicating with Charter, Executive, and General Members.
- Reporting and Analysis:
- Develop and oversee the systems for reporting and data management.
- Create a weekly reporting mechanism for the executive management team, and prioritize follow-ups.
- Provide regular reports to the President, and other Team Heads on relevant developments.
Qualifications & Skills:
- Bachelor’s Degree.
- Proven experience in a leadership role within a corporate setting.
- Exceptional ability to communicate in written and verbal form.
- Strong problem-solving skills and the ability to manage complex projects.
- Ability to work independently and as part of a team.
- Excellent time management and organizational abilities.
Experience:
- NGO: 4- 5 years (Preferred)
- Communications: 4- 5 years (Preferred)
- Program Coordination: 4- 5 years (Preferred)
Reporting:
This is a paid position that reports directly to the President. This is a full-time, remote position based in Pakistan.
Timing: Flexible - 8 hours, some day some night